Clinic Set Up, Management & Physician Recruitment

Clinic Set Up

Practical launch coordination for new medical clinics, from administrative staffing and physical set up to technology, registrations and patient-facing materials.

Staffing and space

Administrative staff hiring, onboarding and training
Initial workflows, staff roles and responsibilities
Exam room fixtures and computer set up
Triage room, storage room and general clinic organization

Systems and technology

Phone and EMR system set up
eForms and specialist referral workflows
Online booking, payment terminal and billing account set up
Business email, website and Google Business Profile set up

Supplies and registrations

Medical, office, PPE and laboratory supply ordering
LifeLabs, Dynacare and Public Health registration support
Vaccine supply account and refrigerator registration
WSIB and Blue Cross account registration support

Launch readiness

Private-payment fee schedule preparation
Business cards, signage, posters and flyers
Paper shredding, sharps disposal and waste pick-up set up
Initial operational checklist and launch coordination

Clinic Management

Ongoing operational support for existing clinics and newly established clinics after launch. We help keep staffing, supplies, billing and day-to-day administrative work coordinated.

People and supplies

Medical, office and PPE inventory and supply management
Ongoing MOA staffing, training, scheduling and coverage coordination
Weekly on-site quality checks
On-call remote assistance for physicians and administrative staff

Administration and communications

OHIP rejection management and billing workflow support
Website updates and online clinic advertising support
Clinic procedures, protocols and stakeholder communication
General operational coordination

Basic bookkeeping organization can include QuickBooks set up, paycheque and employee-hour tracking. Clinics retain their own bookkeeper and accountant for accounting, tax and financial advice.

Physician Recruitment

Recruitment, placement and onboarding coordination for a full-time physician, with ongoing operational support as the physician joins the clinic.

Recruitment and placement

Initial recruitment planning and physician placement coordination
Recruitment communication, follow-up and administrative support
Work permit application assistance
Physician onboarding coordination

After placement

EMR training and introduction to clinic systems and protocols
Billing workflow orientation and reconciliation calculations
Additional MOA hiring and training
Ongoing physician onboarding and team coordination

Existing management clients who recruit a physician directly can receive operational support for that physician; recruitment services are excluded from that arrangement. Government, immigration and application fees are separate.

Services